The iDyslexic hosted mobile service Public Beta version (the” Public Beta Version”) is an online service to provide functions of iDyslexic hosted mobile service (“Service”) on a cloud server environment prepared by iDyslexic, an Ireland based company. The Public Beta Version is a version undergoing Public Beta testing. You understand and agree that the Public Beta Version may still contain software bugs, suffer disruptions and not operate as intended or designated. Your use of the Public Beta Version signifies your understanding of and agreement to participate in the Public Beta Version’s Public Beta testing. By showing your consent to this terms and conditions on a registration page for the Public Beta Version, you agreed to be bound by this Agreement.
1. IDYSLEXIC SERVICE RULES
1. You own your images/videos and its rights
2. iDyslexic may distribute, in non-downloadable streaming format, your images/video to other Public Beta users
3. Your videos are secure
Each of the following words for this agreement has following meanings;
For the purposes of this Agreement, “User” means an individual who has a unique login name generated. Use of a login name by more than one person is prohibited.
For the purpose of this Agreement, “Creator” means a person who is authorized to create, upload, and share photos/videos to the Service. A “Creator” also has the ability to invite others to become “Users” of the Service for the explicit purpose of viewing photos/videos.
For the purpose of this Agreement, “Server” means a computer or computers for hosting the software based service. The iDyslexic Server is currently hosted in the Cloud, with access granted through a mobile application
For the purpose of this Agreement, “Hardware” refers to your personal
Android and iPhone. You shall be required to use your own personal Android and iPhone to create images/videos, for storage in the Service, during the effective term of the Public Beta.
This Agreement is effective on the effective date (“the Effective Date”) of this Agreement which is designated by Your acceptance into the Public Beta program. By accepting membership in the Public Beta program and logging into the system, you automatically accept all terms and conditions of the Public Beta test. iDyslexic reserves the right to discontinue access to the Public Beta Version without notice at any time for any reason including, but not limited to launching of or discontinuing a development of a commercial version of the Service. You agree not to claim any damages to iDyslexic with respect to discontinuance of access to the Public Beta Version. You agree that you do not have any right to a commercial version of the Service, if the commercial version of the Service is launched, unless otherwise designated explicitly by the program and officers at iDyslexic.
4. PROVIDING OF PUBLIC BETA VERSION AND USE OF THE SERVICE
You understand and agree that the Public Beta Version is a Public Beta version of the Service and your use of the Public Beta Version signifies your understanding of and agreement to participate in the Public Beta testing. You agree to provide information about bugs and errors encountered in the use of the Public Beta Version to iDyslexic in a timely manner at no charge to iDyslexic and not to claim any right, including, but not limited to, any right under patent law and copyright law, with respect to correction or modification of the Public Beta Version or Service which iDyslexic may make using information provided from you. During the Effective Term, iDyslexic will provide you functions of the Service and environment for use of the Service, by installing the Service on the cloud Server prepared by iDyslexic. The installation of the Service on the Server shall be made by iDyslexic. You shall be notified of any updates and changes to the service during the Public Beta period. Purposes of the Public Beta Version are that you may use the Public Beta Version as installed. All management upgrades, and configuration of the Public Beta Version shall be managed by iDyslexic. iDyslexic will provide you information, such as URL for sign up, to be used for access to functions of the Public Beta Version. You are responsible for maintaining the confidentiality of all passwords, and you may access the Public Beta Version using such information. You may use the Public Beta Version only on the Server prepared by iDyslexic and you may not make any copy of nor make any other use of the Public Beta Version on any other environment. You will not give Creator access to any other person without the explicit written approval from the iDyslexic team. You may not make available any or all of the Creator functions of the Public Beta Version, unless otherwise as expressly stated in this Agreement. iDyslexic reserves the right to determine, in its sole discretion, whether your use of the Public Beta Version complies with the authorized user/creator under this Agreement. iDyslexic owns all right, title and interest in and to the the Public Beta Version and the Service. Also, iDyslexic reserves all rights to the Public Beta Version and the Service that are not expressly granted in this Agreement.
5. WORLD WIDE WEB
Creators must provide their own mobile or internet service to connect their devices to be used for the Public Beta Version with World Wide Web. In order to use the Public Beta Version, you agree that you must obtain access, through other communication company’s high speed internet service to the World Wide Web, either directly or through devices that access web-based content, and pay any service fees associated with such access.
iDyslexic is not responsible for your damage arising out of causes that you may not use the Public Beta Version relating to malfunction of facilities or equipment of iDyslexic or its supplier of Server environment. iDyslexic is not responsible for any damages to your hardware that arise from use during this Public Beta period.
6. RESTORING DATA
iDyslexic may back-up data that may reside on the Server of the Public Beta Version against a situation of system malfunction, but is not responsible for providing services to restore your data individually. You are responsible for maintaining and backing-up your data that may reside on the Public Beta Server for the loss or damage of data, at your cost.
7. TECHNICAL SUPPORT
You acknowledge that iDyslexic may not provide any technical support service with respect to the Public Beta Version. iDyslexic is not responsible for issues that are native to your device, smartphone settings, or other technical issues that are not reasonably within iDyslexics control.
iDyslexic may choose to reward Creators with incentives for participation in the Public Beta testing, but is not required to provide incentives for use of Public Beta Service. Any incentives awarded are at the sole discretion of the iDyslexic team.
In consideration of the above, you agree that you will not make any claim against iDyslexic about damages which may be raised from use or nonuse of the Public Beta Version and from this Agreement.
9. HANDLING OF INFORMATION ABOUT USER
You agree to use the Public Beta Version in a way to comply with any law in a jurisdiction (international or domestic) which you use it. Also, you shall use the Public Beta Version subject to regulations regarding protection of privacy and intellectual property. You are responsible for making your Users comply with terms and conditions of this Agreement, and you agree that any breach by your Users would be deemed as your breach.
You may not under any circumstances:
1. Use Service if you are under 13 years of age without consent from your legal guardian.
2. Create and/or distribute any videos of an offensive or violent nature; this includes, but is not limited to videos which include derogatory language, sexual nature, offensive language, nudity, or anything else deemed inappropriate by the iDyslexic team. iDyslexic reserves the right to view all videos uploaded to insure they comply with these requirements.
3. Reproduce the Service except as described in this Agreement;
4. Reverse engineer, decompile, disassemble or otherwise attempt to reconstruct or discover any source code or algorithms of the Service;
5. Sell, lease, assign, license, sublicense, disclose, distribute or otherwise transfer or make available the Service, in whole or in part or any copies thereof, in any form to any third parties;
6. Host the Service for third party use or otherwise make the Service’s functionality available to third parties as an application service provider or service bureau;
7. Remove or alter any proprietary notices on the Service;
8. Conduct any illegal act or violate public order and moral, or make third party to do those acts, using the Public Beta Version;
9. Use the Public Beta Version for any offers, displays or introduction of any obscene matter or business; or use the Public Beta Version or make available the Public Beta Version to the third parties in order to entice a curiosity relating to obscene matter or similar matter in any way including texts, video images, voice or sound.
You agree to resolve at your cost and responsibility any dispute, arising out of your use of the Public Beta Version, including but not limited to, a claim of defamation, a breach of privacy or a claim relating to use of some domain name. You shall be subject to rules established by users of Internet, such as a prohibition of sending “spam” mails. If you are aware that any person is using the Public Beta Version for illegal acts or immoral acts, including but not limited to, operation of a “fishing site” or distributing illegal or harmful video material, you shall inform iDyslexic it immediately.
12. IDYSLEXIC’S WARRANTY
iDyslexic warrants that the Public Beta Version does not contain any instructions intentionally designed to modify, damage, destroy, record or transmit information within a mobile phone, computer, mobile system or mobile network, computer system or computer network without the intent or permission of the owner of the information. This warranty does not apply to any “open source” code included in or incorporated into the Public Beta Version. During the term of this Agreement, if any portion of the Service (other than “open source” code) is found to be in violation of this warranty, iDyslexic will, at its sole expense, make reasonable commercial efforts to modify or replace the Public Beta Version so that it complies with this warranty, without any material loss of the Public Beta Version’s functionality, and You will permit iDyslexic a commercially reasonable amount of time to effect such modification or replacement prior to pursuing any other remedy for breach of this warranty.
iDyslexic will promptly remove materials in accordance with the Digital Millennium Copyright Act (“DMCA”) if properly notified that the materials infringe a third party’s copyright. Only proper notification as outlined below will be considered. Filing a DMCA Notice to Remove Copyrighted Content-for Copyright Holders If you believe that your work has been copied in a way that constitutes copyright infringement, please provide us with a written notice containing the following information: .
• Your name, address, telephone number, and email address (if any).
• A description of the copyrighted work that you claim has been infringed.
• A description of where in the iDyslexic Service the material that you claim is infringing may be found, sufficient for iDyslexic to locate the material (e.g., the URL or video link).
• A statement that you have a good faith belief that the use of the copyrighted work is not authorized by the copyright owner, its agent, or the law.
• A statement by you UNDER PENALTY OF PERJURY that the information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner’s behalf.
• Your electronic or physical signature. You may submit this information via:
• Email: email@example.com Offline: The Pink House, Kells, Kilkenny, Ireland
14. SUBMITTED DATA
The Public Beta version permits the submission of videos and other forms of data, (“Submitted Data”), by you and the hosting, sharing, importing, and editing of such Submitted Data. You understand that whether or not such Submitted Data is published, iDyslexic does not guarantee confidentiality with respect to any submissions. You shall be solely responsible for your own Submitted Data and the consequences of sharing it. You retain all ownership rights in your Submitted Data. By uploading Submitted Data to the iDyslexic Public Beta Version you hereby grant iDyslexic, a non-exclusive, right to reproduce, transcode, transform, edit, or use Submitted Data in connection with providing you with the requested services (e.g. viewing, hosting, playback on different devices, enhancing, mixing, etc). iDyslexic will NOT use Submitted Data for commercial, promotional, or advertising purposes without prior written consent by you.
The Public Beta Version is provided “as-is” and iDyslexic makes no representation or warranty for the Public Beta Version, whether express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. You assume all risk associated with the quality, performance, installation and use of the Public Beta Version, including, but not limited to, loss of data or software programs, or unavailable or interruption of operations. You are solely responsible for determining the appropriateness of use of the Public Beta Version and assume all risks associated with its use. If one of following matters occur, iDyslexic may suspend or discontinue the Public Beta Version, at any time, in its sole direction. iDyslexic shall not be liable to you or to any third party for such suspension or discontinuance of the Public Beta Version.
1. Increase of traffic or data storage, determined by iDyslexic, which affects a material impact on a system of the Public Beta Version or which interferes with other Users’ or Creators’ use. Your will comply with all storage limits imposed by iDyslexic.
2. Use of the Public Beta Version, which is determined by iDyslexic to be similar to the above and which affects a material impact on a system of the Public Beta Version. iDyslexic will make reasonable efforts to maintain the Public Beta Version, However, iDyslexic is not responsible for any damage, loss of data, custom information or vendor data, revenue, or other harm to business arising out of delays, misdelivery or non-delivery of information, restriction or loss of access, bugs or other errors, unauthorized use due to your sharing of access to the Public Beta Version. You are responsible for maintaining and backing-up your data and information that may reside on the Public Beta Version. iDyslexic does not warrant that (i) The Public Beta Version will meet your specific requirements, (ii) use of the Public Beta Version will be uninterrupted, timely, secure or error-free, (iii) The results that may be obtained from the use of the Public Beta Version will be accurate or reliable.
16. TERMINATION OF THIS AGREEMENT
iDyslexic may terminate this Agreement without a notice, if you violate any of terms and conditions of this Agreement. If you cancel this Agreement, this Agreement will be terminated as of the day when you cancel. On and after termination of this Agreement, your access to the Public Beta Version will be terminated and all data and contents contained in the Server will be automatically deleted. Provisions regarding limitation of liability, Indemnification, Extent of Warranty and General in this Agreement survive termination of this Agreement.
You expressly understand and agree that iDyslexic, its officers, directors, employees, agents, subsidiaries, affiliates and other partners will not be liable for any direct, indirect, incidental, special, consequential or exemplar damage entered into through or from the Public Beta Version.
18. EXTENT OF LIABILITY
You expressly understand and agree that iDyslexic will not be liable for any direct, indirect, incidental special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if iDyslexic has been advised of the possibility of such damages). You understand that access to the Public Beta Version might be suspended by malfunction of the Server or other equipment, or maintenance of those equipment, communication disturbance or delay, errors of software (including the Public Beta Version) in the Server or other equipment. You understand that data, program or other electromagnetic record in the Server of the Public Beta Version might be lost, damaged or altered due to computer viruses or lack of security. iDyslexic is not liable for restoring data, programs and other electromagnetic data (“Data”) or for compensation of damage, if loss of Data or damage is occurred to you or third party due to one of following causes;
1. Data stored in or transferred to the Server is lost, damaged or leaked due to malfunction of the Server or other equipment or any similar cause, your access to the Public Beta Version is interrupted or access to the Public Beta Version are not provided in a timely manner, or you or a third party are interrupted while transferring the Data in the Server to another place, or transfer of such Data is not made timely.
2. A provision of laws which impose following warranties on iDyslexic will not be applied to this Agreement between you and iDyslexic.
3. a) The quality of the Public Beta Version will meet with your expectations;
4. b) The Public Beta Version will meet with your specific requirements:
5. c) Your use of the Public Beta Version will not infringe any third
iDyslexic and the iDyslexic logo and each name are trademarks of iDyslexic. You agree not to use or display those trademarks without a written approval of iDyslexic in anyway.
This Agreement will be governed by and construed in accordance with the laws of Ireland. You agree to jurisdiction of Irish Court for all disputes concerning in any manner the subject matter of this Agreement.
Copyright © 2018 iDyslexic Ltd. All rights reserved.
Data Protection Policy
- 1.1. Background to the General Data Protection Regulation (‘GDPR’)
The General Data Protection Regulation 2016 replaces the EU Data Protection Directive of 1995 and supersedes the laws of individual Member States that were developed in compliance with the Data Protection Directive 95/46/EC. Its purpose is to protect the “rights and freedoms” of natural persons (i.e. living individuals) and to ensure that personal data is not processed without their knowledge, and, wherever possible, that it is processed with their consent.
- 1.2. Definitions used by the organisation (drawn from the GDPR)
Material scope (Article 2) – the GDPR applies to the processing of personal data wholly or partly by automated means (i.e. by computer) and to the processing other than by automated means of personal data (i.e. paper records) that form part of a filing system or are intended to form part of a filing system.
Territorial scope (Article 3) – the GDPR will apply to all controllers that are established in the EU (European Union) who process the personal data of data subjects, in the context of that establishment. It will also apply to controllers outside of the EU that process personal data in order to offer goods and services, or monitor the behaviour of data subjects who are resident in the EU.
- 1.3. Article 4 definitions
Establishment – the main establishment of the controller in the EU will be the place in which the controller makes the main decisions as to the purpose and means of its data processing activities. The main establishment of a processor in the EU will be its administrative centre. If a controller is based outside the EU, it will have to appoint a representative in the jurisdiction in which the controller operates to act on behalf of the controller and deal with supervisory authorities.
Personal data – any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Copyright © 2018
Special categories of personal data – personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade-union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
Data controller – the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Data subject – any living individual who is the subject of personal data held by an organisation.
Processing – any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Profiling – is any form of automated processing of personal data intended to evaluate certain personal aspects relating to a natural person, or to analyse or predict that person’s performance at work, economic situation, location, health, personal preferences, reliability, or behaviour. This definition is linked to the right of the data subject to object to profiling and a right to be informed about the existence of profiling, of measures based on profiling and the envisaged effects of profiling on the individual.
Personal data breach – a breach of security leading to the accidental, or unlawful, destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed. There is an obligation on the controller to report personal data breaches to the supervisory authority and where the breach is likely to adversely affect the personal data or privacy of the data subject.
Data subject consent – means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data.
Child – the GDPR defines a child as anyone under the age of 16 years [A1] old, although this may be lowered to 13 by Member State law. The processing of personal data of a child is only lawful if parental or custodian consent has been obtained. The controller shall make reasonable efforts to verify in such cases that consent is given or authorised by the holder of parental responsibility over the child.
Third party – a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Filing system – any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or geographical basis.
2. Policy statement
- 2.1. The management of
iDyslexicLtd, located at Garrynamann Lower, Kells, kilkenny, Ireland are committed to compliance with all relevant EU and Member State laws in respect of personal data, and the protection of the “rights and freedoms” of individuals whose information iDyslexic Ltd collects and processes in accordance with the General Data Protection Regulation (GDPR).
- 2.2. Compliance with the GDPR is described by this policy and other relevant policies such as the Information Security Policy, along with connected processes and procedures.
- 2.3. The GDPR and this policy apply to all of
iDyslexicLtd’s personal data processing functions, including those performed on customers’, clients’, employees’, suppliers’ and partners’ personal data, and any other personal data the organisation processes from any source.
iDyslexicLtd has established objectives for data protection and privacy.
- 2.5. Data Protection Officer (DPO) is responsible for reviewing the register of
processing annually in the light of any changes to
iDyslexicLtd’s activities (as determined by changes to the data inventory register and the management review) and to any additional requirements identified by means of data protection impact assessments. This register [A4] needs to be available on the supervisory authority’s request.
- 2.6. This policy applies to all Staff and interested parties of
iDyslexicLtd such as outsourced suppliers. Any breach of the GDPR or this PIMS will be dealt with under iDyslexicLtd’s disciplinary policy and may also be a criminal offence, in which case the matter will be reported as soon as possible to the appropriate authorities.
- 2.7. Partners and any third parties working with or for
iDyslexicLtd, and who have or may have access to personal data, will be expected to have read, understood and to comply with this policy. No third party may access personal data held by iDyslexicLtd without having first entered into a data confidentiality agreement, which imposes on the third party obligations no less onerous than those to which iDyslexicLtd is committed, and which gives iDyslexicLtd the right to audit compliance with the agreement.
Responsibilities and roles under the General Data Protection Regulation
iDyslexicLtd is a data controller and data processor under the GDPR.
- 3.2. Management and all those in managerial or supervisory roles throughout
iDyslexicLtd are responsible for developing and encouraging good information handling practices within iDyslexic Ltd; responsibilities are set out in individual job descriptions.
- 3.3. Data Protection Officer (DPO), a role specified in the GDPR, should be a member of the senior management team, is accountable to Board of Directors of
iDyslexicLtd for the management of personal data within iDyslexic Ltd and for ensuring that compliance with data protection legislation and good practice can be demonstrated. This accountability includes:
- 3.3.1. development and implementation of the GDPR as required by this policy; and
- 3.3.2. security and risk management in relation to compliance with the policy.
- 3.4. Data Protection Officer (DPO), who Management considers to be suitably
qualified and experienced, has been appointed to take responsibility for
iDyslexicLtd’s compliance with this policy on a day-to-day basis and, in particular, has direct responsibility for ensuring that iDyslexic Ltd complies with the GDPR, as do Manager’s in respect of data processing that takes place within their area of responsibility.
- 3.5. The Data Protection Officer (DPO) have specific responsibilities in respect of procedures such as the Subject Access Request Procedure and are the first point of call for Staff seeking clarification on any aspect of data protection compliance.
- 3.6. Compliance with data protection legislation is the responsibility of all Staff of
iDyslexicLtd who process personal data.
- 3.7. Staff of
iDyslexicLtd are responsible for ensuring that any personal data about them and supplied by them to iDyslexicLtd is accurate and up-to-date.
Data protection principles
All processing of personal data must be conducted in accordance with the data protection principles as set out in Article 5 of the GDPR.
4.1. Personal data must be processed lawfully, fairly and transparently Lawful – identify a lawful basis before you can process personal data. These are often referred to as the “conditions for processing”, for example consent.
Fairly – in order for processing to be fair, the data controller has to make certain information available to the data subjects as practicable. This applies whether the personal data was obtained directly from the data subjects or from other sources.
The GDPR has increased requirements about what information should be available to data subjects, which is covered in the ‘Transparency’ requirement.
Transparently – the GDPR includes rules on giving
The specific information that must be provided to the data subject must, as a minimum, include:
- 4.1.1. the identity and the contact details of the controller and, if any, of the controller’s representative;
- 4.1.2. the contact details of the Data Protection Officer (DPO);
- 4.1.3. the purposes of the processing for which the personal data are
intended as well as the legal basis for the processing;
- 4.1.4. the period for which the personal data will be stored;
- 4.1.5. the existence of the rights to request access, rectification, erasure or
to object to the processing, and the conditions (or lack of) relating to exercising these rights, such as whether the lawfulness of previous processing will be affected;
- 4.1.6. the categories of personal data concerned;
- 4.1.7. the recipients or categories of recipients of the personal data, where
- 4.1.8. where applicable, that the controller intends to transfer personal data
to a recipient in a third country and the level of protection afforded to
- 4.1.9. any further information necessary to guarantee fair processing.
- 4.2. Personal data can only be collected for specific, explicit and legitimate purposes
Data obtained for specified purposes must not be used for a purpose that differs from those formally notified to the supervisory authority as part of
iDyslexicLtd’s GDPR register of processing.
- 4.3. Personal data must be adequate, relevant and limited to what is necessary for processing
4.3.1. The Data Protection Officer (DPO) is responsible for ensuring that iDyslexic Ltd does not collect information that is not strictly necessary for the purpose for which it is obtained.
- 4.3.2. All data collection forms (electronic or paper-based), including data collection requirements in new information systems, must
be includea fair processing statement or link to privacystatement.
- 4.3.3. The Data Protection Officer (DPO) will ensure
that,on an annual basis all data collection methods are reviewed by internalaudit to ensure that collected data continues to be adequate, relevant and not excessive.
Personal data must be accurate and kept up to date with every effort to erase or rectify without delay
- 4.4.1. Data that is stored by the data controller must be reviewed and updated as necessary. No data should be kept unless it is reasonable to assume that it is accurate.
- 4.4.2. The Data Protection Officer (DPO) is responsible for ensuring that all staff are trained in the importance of collecting accurate data and maintaining it.
- 4.4.3. It is also the responsibility of the data subject to ensure that data held by
iDyslexicLtd is accurate and up to date. Completion of a registration or application form by a data subject will include a statement that the data contained therein is accurate at the date of submission.
- 4.4.4. Staff/customers should be required to notify iDyslexic Ltd of any changes in circumstance to enable personal records to be updated accordingly. It is the responsibility of
iDyslexicLtd to ensure that any notification regarding change of circumstances is recorded and acted upon.
- 4.4.5. The Data Protection Officer (DPO) is responsible for ensuring that appropriate procedures and policies are in place to keep personal data accurate and up to date, taking into account the volume of data collected, the speed with which it might change and any other relevant factors.
- 4.4.6. On at least an annual basis, the Data Protection Officer (DPO) will review the retention dates of all the personal data processed by
iDyslexicLtd, by reference to the data inventory, and will identify any data that is no longer required in the context of the registered purpose. This data will be securely deleted/destroyed.
- 4.4.7. The Data Protection Officer (DPO) is responsible for responding to requests for rectification from data subjects within one month. This can be extended to a further two months for complex requests. If
iDyslexicLtd decides not to comply with the request, the Data Protection Officer (DPO) must respond to the data subject to explain its reasoning and inform them of their right to complain to the supervisory authority and seek judicial remedy.
- 4.4.8. The Data Protection Officer (DPO) is responsible for making appropriate arrangements that, where third-party organisations may have been passed inaccurate or out-of-date personal data, to inform them that the information is inaccurate and/or out of date and is not to be used to inform decisions about the individuals concerned; and for passing any correction to the personal data to the third party where this is required.
Personal data must be kept in a form such that the data subject can be identified only as long as is necessary for processing.
- 4.5.1. Where personal data is retained beyond the processing date, it will be minimised/encrypted/
pseudonymised in order to protect the identity of the data subject in the event of a data breach..
- 4.5.2. The Data Protection Officer (DPO) must specifically approve any data retention that exceeds the retention periods, and must ensure that the justification is clearly identified and in line with the requirements of the data protection legislation. This approval must be written.
Personal data must be processed in a manner that ensures the appropriate security
The Data Protection Officer (DPO) will carry out a risk assessment taking into account all the circumstances of
In determining appropriateness, the Data Protection Officer (DPO) should also consider the extent of possible damage or loss that might be caused to individuals (e.g. staff or customers) if a security breach occurs, the effect of any security breach on
When assessing appropriate technical measures, the Data Protection Officer (DPO) will consider the following:
- ● Password protection;
- ● Automatic locking of idle terminals;
- ● Removal of access rights for USB and other memory media;
- ● Virus checking software and firewalls;
- ● Role-based access rights including those assigned to temporary staff;
- ● Encryption of devices that leave the organisations premises such as
- ● Security of local and wide area networks;
- ● Privacy enhancing technologies such as
- ● Identifying appropriate international security standards relevant to
When assessing appropriate organisational measures the Data Protection Officer (DPO) will consider the following:
The appropriate training levels throughout iDyslexic Ltd;
Measures that consider the reliability of employees (such as references etc.);
- ● The inclusion of data protection in employment contracts;
- ● Identification of disciplinary action measures for data breaches;
- ● Monitoring of staff for compliance with relevant security standards;
- ● Physical access controls to electronic and
- ● Adoption of a clear desk policy;
- ● Storing of
paper baseddata in lockable fireproof cabinets;
- ● Restricting the use of portable electronic devices outside of the
- ● Restricting the use of employee’s own personal devices [A18] being
used in the workplace;
- ● Adopting clear rules about passwords;
- ● Making regular backups of personal data and storing the media
- ● The imposition of contractual obligations on the
importing organisationsto take appropriate security measures when transferring data outside the EEA.
These controls have been selected on the basis of identified risks to personal data, and the potential for damage or distress to individuals whose data is being processed.
4.7. The controller must be able to demonstrate compliance with the GDPR’s other principles (accountability)
The GDPR includes provisions that promote accountability and governance. These complement the
5. Data subjects’ rights
5.1. Data subjects have the following rights regarding data processing, and the
data that is recorded about them:
- 5.1.1. To make subject access requests regarding the nature of information held and to whom it has been disclosed.
- 5.1.2. To prevent processing likely to cause damage or distress.
- 5.1.3. To prevent processing for purposes of direct marketing.
- 5.1.4. To be informed about the mechanics of automated decision-taking
process that will significantly affect them.
- 5.1.5. To not have significant decisions that will affect them taken solely
by automated process.
- 5.1.6. To sue for compensation if they suffer damage by any
contravention of the GDPR.
- 5.1.7. To take action to rectify, block, erased, including the right to be
forgotten, or destroy inaccurate data.
- 5.1.8. To request the supervisory authority to assess whether any
provision of the GDPR has been contravened.
- 5.1.9. To have personal data provided to them in a structured, commonly
used and machine-readable format, and the right to have that data
transmitted to another controller.
- 5.1.10. To object to any automated profiling that is occurring without
- 5.2.1. Data subjects may make data access requests and
iDyslexicLtd will ensure that its response to the data access request complies with the requirements of the GDPR.
- 5.2.2. Data subjects have the right to complain to
iDyslexicLtd related to the processing of their personal data, the handling of a request from a data subject and appeals from a data subject on how complaints have been handled.
iDyslexicLtd understands ‘consent’ to mean that it has been explicitly and freely given, and a specific, informed and unambiguous indication of the data subject’s wishes that, by statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her. The data subject can withdraw their consent at any time.
iDyslexicLtd understands ‘consent’ to mean that the data subject has been fully informed of the intended processing and has signified their agreement, while in a fit state of mind to do so and without pressure being exerted upon them. Consent obtained under duress or on the basis of misleading information will not be a valid basis for processing.
- 6.3. There must be some active communication between the parties to demonstrate active consent. Consent cannot be inferred from non-response to a communication. The Controller must be able to demonstrate that consent was obtained for the processing operation.
- 6.4. In most instances, consent to process personal and sensitive data is obtained routinely by iDyslexic Ltd using standard consent documents e.g. when a new client signs a contract, or during induction for participants on programmes.
- 6.5. Where iDyslexic Ltd provides online services to children, parental or custodial authorisation must be obtained or have been obtained by the school. This requirement applies to children under the age of 13.
- Security of data
- 7.1. All Staff are responsible for ensuring that any personal data that
iDyslexicLtd holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by iDyslexicLtd to receive that information and has entered into an agreement.
- 7.2. All personal data should be accessible only to those who need to use it. All personal data should be treated with the highest security and must be kept:
- ● in a lockable room with controlled access; and/or
- ● in a locked drawer or filing cabinet; and/or
- ● if computerised, password protected in line with corporate
- ● stored on (removable) computer media which are encrypted in line
with Secure Disposal of Storage Media.
- 7.3. Care must be taken to ensure that computer screens and terminals are not
visible except to authorised Staff of
- 7.4. Manual records may not be left where they can be accessed by unauthorised
personnel and may not be removed from business premises without explicit authorisation. As soon as manual records are no longer required for day-to-day client support, they must be removed from secure archiving.
- 7.5. Manual records that have reached their retention date are to be shredded and disposed. Hard drives of redundant PCs are to be removed and immediately destroyed before disposal.
- 7.6. Processing of personal data ‘off-site’ presents a potentially greater risk of loss, theft or damage to personal data. Staff must be specifically authorised to process data off-site
iDyslexicLtd must ensure that personal data is not disclosed to unauthorised third parties which includes family members, friends, government bodies, and in certain circumstances, the Police. All Staff should exercise caution when asked to disclose personal data held on another individual to a third party. It is important to bear in mind whether or not disclosure of the information is relevant to, and necessary for, the conduct of iDyslexicLtd’s business.
- 8.2. All requests to provide data for one of these reasons must be supported by appropriate paperwork and all such disclosures must be specifically authorised by the Data Protection Officer (DPO).
iDyslexicLtd shall not keep personal data in a form that permits identification of data subjects for longer a period than is necessary, in relation to the purpose(s) for which the data was originally collected.
iDyslexicLtd may store data for longer periods if the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, subject to the implementation of appropriate technical and organisational measures to safeguard the rights and freedoms of the data subject.
- 9.3. Personal data must be disposed of securely in accordance with the sixth principle of the GDPR – processed in an appropriate manner to maintain security, thereby protecting the “rights and freedoms” of data subjects.
10.1. All exports of data from within the European Economic Area (EEA) to non-European Economic Area countries (referred to in the GDPR as ‘third countries’) are unlawful unless there is an appropriate “level of protection for the fundamental rights of the data subjects”.
The transfer of personal data outside of the EEA is prohibited unless one or more of the specified safeguards, or exceptions, apply:
- 10.1.1. An adequacy decision
The European Commission can and does assess third countries, a territory and/or specific sectors within third countries to assess whether there is an appropriate level of protection for the rights and freedoms of natural persons. In these instances no authorisation is required.
Countries that are members of the European Economic Area (EEA) but not of the EU are accepted as having met the conditions for an adequacy decision.
A list of countries that currently satisfy the adequacy requirements of the Commission are published in the Official Journal of the European Union. http://ec.europa.eu/justice/
data-protection/international- transfers/adeq uacy/index_en.htm
- 10.1.2. Privacy Shield
Assessment of adequacy by the data controller
In making an assessment of adequacy, the Irish based exporting controller should take account of the following factors:
- ● the nature of the information being transferred;
- ● the country or territory of the origin, and final destination, of the
- ● how the information will be used and for how long;
- ● the laws and practices of the country of the transferee,
including relevant codes of practice and international
- ● the security measures that are to be taken as regards the data
in the overseas location.
- 10.1.3. Binding corporate rules
iDyslexicLtd may adopt approved binding corporate rules for the transfer of data outside the EU. This requires submission to the relevant supervisory authority for approval of the rules that iDyslexic Ltd is seeking to rely upon.
- 10.1.4. Model contract clauses
iDyslexicLtd may adopt approved model contract clauses for the transfer of data outside of the EEA. If iDyslexicLtd adopts the model contract clauses approved by the relevant supervisory authority there is an automatic recognition of adequacy.
- 10.1.5. Exceptions
In the absence of an adequacy decision, Privacy Shield membership, binding corporate rules and/or model contract clauses, a transfer of personal data to a third country or international organisation shall only take place on one of the following conditions:
- ● the data subject has explicitly consented to the proposed transfer, after having been informed of the possible risks of such transfers for the data subject due to the absence of an adequacy decision and appropriate safeguards;
- ● the transfer is necessary for the performance of a contract between the data subject and the controller or the implementation of pre-contractual measures taken at the data subject’s request;
- ● the transfer is necessary for the conclusion or performance of
a contract concluded in the interest of the data subject
between the controller and another natural or legal person;
- ● the transfer is necessary for important reasons of public
- ● the transfer is necessary for the establishment, exercise or
defence of legal claims; and/or
- ● the transfer is necessary in order to protect the vital
interests ofthe data subject or of other persons, where the data subject is physically or legally incapable of giving consent.
Information asset register/data inventory
iDyslexicLtd has established a data inventory and data flow process as part of its approach to address risks and opportunities throughout its GDPR compliance project. iDyslexicLtd’s data inventory and data flow determines:
- ● business processes that use personal data;
- ● source of personal data;
- ● volume of data subjects;
- ● description of each item of personal data;
- ● processing activity;
- ● maintains the inventory of data categories of personal data processed;
- ● documents the purpose(s) for which each category of personal data is
- ● recipients, and potential recipients, of the personal data;
- ● the role of the Organisation Name throughout the data flow;
- ● key systems and repositories;
- ● any data transfers; and
- ● all retention and disposal requirements.
iDyslexicLtd is aware of any risks associated with the processing of particular types of personal data.
iDyslexicLtd assesses the level of risk to individuals associated with the processing of their personal data. Data protection impact assessments (DPIAs) are carried out in relation to the processing of personal data by iDyslexicLtd, and in relation to processing undertaken by other organisations on behalf of iDyslexicLtd.
iDyslexicLtd shall manage any risks identified by the risk assessment in order to reduce the likelihood of a non-conformance with this policy.
- 11.2.3. Where a type of processing, in particular using new technologies and taking into account the nature, scope, context and purposes of the processing is likely to result in a high risk to the rights and freedoms of natural persons,
iDyslexicLtd shall, prior to the processing, carry out a DPIA of the impact of the envisaged processing operations on the protection of personal data. A single DPIA may address a set of similar processing operations that present similar high risks.
- 11.2.4. Where, as a result of a DPIA it is clear that
iDyslexicLtd is about to commence processing of personal data that could cause damage and/or distress to the data subjects, the decision as to whether or not iDyslexicLtd may proceed must be escalated for review to the Data Protection Officer (DPO).
- 11.2.5. The Data Protection Officer (DPO) shall, if there are significant concerns, either as to the potential damage or distress, or the quantity of data concerned, escalate the matter to the supervisory authority.
Copyright © 2018
Updated: 19th July 2018
- iDyslexic is a social network of online and mobile platforms which are simple, smart, and secure and gives users a safe network to share and post content.
Our Service involves the storage of Data about education, companies or individuals. That Data can include personal information. “Personal information” is information about an identifiable individual, and may include information such as the individual’s name, email address and what school they’re attached to.
- iDyslexic may collect personal information directly from You when You:
- ● register to use our Service,
- ● use the Service,
- ● have your data in a school’s Management Information System,
- ● are included in a school integration,
- ● contact the iDyslexic support team, and
- ● visit our Website.
You can always choose not to provide your personal information to iDyslexic, but it may mean that we are unable to provide you with the Service.
- 3.1. The Data Protection Officer (DPO) is responsible for ensuring that this notice is made available to data subjects prior to iDyslexic Ltd collecting/processing their personal data.
- 3.2. All Employees of iDyslexic Ltd who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.
4. Privacy notice
4.1. Who are we?
iDyslexic is a company that assists the Dyslexia ADHD community by allowing them to create secure classrooms, messaging, social network, sharing and mentoring.
Our DPO and data protection representatives can be contacted directly here:
- ● Email: firstname.lastname@example.org
- ● Tel: 0863179000
- The type of data we collect from you includes:
Personal Data Type Source
First name Sign-up page
Last name Sign-up page
Email address Sign-up page
Phone number Sign-up page
The personal data we collect will be used for the following purposes:
- ● Allowing you to access iDyslexic
- ● Allowing you to access software purchased directly or by the school
Our legal basis for processing for the personal data include ‘consent’ (the individual has given clear consent for you to process their personal data for a specific purpose) and ‘contract’ (the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract).
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for iDyslexic Ltd to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. You may withdraw consent at any time.
4.3. Retention period
iDyslexic Ltd will process personal data for as long as required by schools, their approved third parties and any direct services provided to individuals. iDyslexic will only store the personal data for the retention period in line with the requirements of the GDPR.
4.4. Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
● ● ● ● ● ● ● ●
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that Organisation Name refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.
involved in the processing of your personal data.
the above requests will be forwarded on should there be a third party
In the event that you wish to make a complaint about how your personal data is being processed by iDyslexic Ltd (or third parties as described), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and iDyslexic Ltd’s data protection DPO.
5. Online privacy statement
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use your information
This privacy notice tells you how we, iDyslexic Ltd, will collect and use your personal data for [outline further information on services and activities that you collect personal data, for example: cookies, profiling, complaints, subscriptions, etc.)]
Why does iDyslexic Ltd need to collect and store personal data?
iDyslexic collects Your personal information so that we can provide You with the Service and any related services You may request. In doing so, iDyslexic may use the personal information we have collected from You for purposes related to the Services including to:
- ● verify Your identity,
- ● administer the Service,
- ● notify You of new or changed services offered in relation to the Service,
- ● carry out marketing or training relating to the Service,
- ● assist with the resolution of technical support issues or other issues relating to
- ● comply with laws and regulations in applicable jurisdictions, and
- ● communicate with You.
By using the Service, You consent to Your personal information being collected, held and used in this way and for any other use You authorise. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
- Will iDyslexic Ltd share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to iDyslexic Ltd in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf or on behalf of a school. When they no longer need your data to fulfil this service, they will dispose of the details in line with iDyslexic Ltd’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
How will iDyslexic Ltd use the personal data it collects about me?
iDyslexic Ltd will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. iDyslexic Ltd is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Under what circumstances will iDyslexic Ltd contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
iDyslexic can aggregate Your non-personally identifiable data
By using the Service, You agree that iDyslexic can access, aggregate and use non-personally identifiable data iDyslexic has collected from You. This data will in no way identify You or any other individual.
iDyslexic may use this aggregated non-personally identifiable data to:
- ● assist us to better understand how our customers are using the Service,
- ● provide our customers with further information regarding the uses and
benefits of the Service,
- ● enhance school productivity, including by creating useful school insights from
that aggregated data and allowing You to benchmark Your schools
performance against that aggregated data, and
- ● otherwise to improve the Service.
Can I find out the personal data that the organisation holds about me?
iDyslexic Ltd at your request, can confirm what information we hold about you and how it is processed. If iDyslexic Ltd does hold personal data about you, you can request the following information:
- ● Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
- ● Contact details of the data protection officer, where applicable.
- ● The purpose of the processing as well as the legal basis for processing.
- ● If the processing is based on the legitimate interests of iDyslexic Ltd or a third
party, information about those interests.
- ● The categories of personal data collected, stored and processed.
- ● Recipient(s) or categories of recipients that the data is/will be disclosed to.
- ● If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
- ● How long the data will be stored.
- ● Details of your rights to correct, erase, restrict or object to such processing.
- ● Information about your right to withdraw consent at any time.
- ● How to lodge a complaint with the supervisory authority.
- ● Whether the provision of personal data is a statutory or contractual
requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
- ● The source of personal data if it wasn’t collected directly from you.
- ● Any details and information of automated decision making, such as profiling,
and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
- What forms of ID will I need to provide in order to access this?
iDyslexic Ltd accepts the following forms of ID when information on your personal data is requested:
- ● Passport
- ● Driving licence
- ● Birth certificate
Copyright © 2018 iDyslexic Ltd. All rights reserved
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- Collect any personally identifiable information (without your express permission)
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